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The Greater Vail Area Chamber of Commerce
Events and Marketing Coordinator
Job Description

General Description of Duties
The Events and Marketing Coordinator is responsible for assistance in coordinating all events of the Chamber and will be supervised by the Chamber’s Executive Director.  This position develops sponsorship arrangements and relationships with businesses, individuals and organizations interested in supporting the Greater Vail Area Chamber of Commerce’s events and activities. This position will work in coordination on other projects as assigned with the Executive Director, board members and volunteers in attracting funding for the Chamber.  This is a part time permanent position assisting the Executive Director.

Reporting Relationship
This position reports to the Chamber’s Executive Director.

Prefer 2 to 4 years experience in marketing, special events support experience.

Evidence of successful event, sponsorship, marketing, public relations, client management, and business development/relationship programs required.

Graduation from a 4-year college or university preferred. Related work experience, preferably with a nonprofit organization, may substitute. Communication, marketing and/or public relations experience desirable.

Job Duties & Responsibilities
• Assisting in the planning, implementation and follow-up for all special events.
• Help to maintain event and volunteer databases.
• Help to coordinate event logistics, publicity, including public relations, advertising and collateral material design, production and distribution.
• Helping with silent auction, prize and in-kind donation solicitations for events.
• Partner to cultivate and expand sponsorship development and fulfillment.
• Supervise and coordinate with event contractors.
• Write, submit and follow-up to ensure placement on press releases and stories to established contacts with local and regional media.
• Maintain social networking to benefit the organization.
• Actively participate in staff committees as necessary and appropriate.
• Attend occasional evening and weekend events.
• Assist the Executive Director in other sponsorship and membership programs as necessary.
• Other duties as directed and required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed with this job description are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills
Ability to read, analyze and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write a business letter, an article, and a press release. Comfortable and competent in making presentations to groups.

Reasoning Ability
Ability to define problems, collect data, establish facts and draw valid conclusions.

Other Skills and Abilities
Position requires demonstrated applied skills in computer software, including but not limited to, Microsoft Office (Word, Excel and Power Point) and the ability to learn client management database and computer software programs.

Ability to work without direct supervision in a small office environment is required. Ability to hold a valid Arizona Driver’s License and possess a car that can be used for work purposes.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel objects, tools or controls, reach with hands and arms. The employee frequently is required to talk or hear.

The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate. This is a non-smoking work environment. The work environment is located on the street level.

Exempt 16 hours per week with flexible schedule.

How to Apply
Send resume and cover letter to Executive Director Greater Vail Area Chamber of Commerce- PO Box 153 Vail, AZ 85641, or email to  All Resumes should be received by Friday, May 27th.  Any questions regarding the position can be directed to Michelle Harrington by email or by phone 520-261-8245.

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